Privacy PolicyBMW Car Club GB General Data Protection Regula

Notts About Minis (NAM)

General Data Protection Regulations

PRIVACY POLICY

The Notts About Minis car club respects your privacy and we will only use your information in the way we describe in this notice. When using your information, we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and events.

The Notts About Minis Club is the data controller for the purpose of GDPR and the Data Protection Act 2018. The Club contact for privacy and data is the membership secretary, who can be contacted by email on nottsaboutminis@yahoo.co.uk or by email.

Collecting your information.

We collect your information when you fill in your membership application or renewal forms and event entry forms. You can give us your information using paper forms or in some form of electronic medium via our officially owned website. The information you give us may include your contact details (name, address, telephone number, email address), personal information and identifiers (date of birth, membership number), and other information (vehicle details). When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information.

Storage of Information

The data you provide us with on your membership application is kept safe by our secretary and destroyed upon terminating membership. Updates on your information replace this and the original form destroyed.

Using your information

We use your information when you first apply to become a member of the Club and then to administer and renew your club membership, and provide you with member benefits. We also use your information when you enter the Club’s events. For competitions. Your information is used in these ways to fulfil our contract with you.

We may ask you for emergency contact and next of kin details which we will only use in an emergency, or for a legitimate interest. You should let the contact and next of kin know that you have given this information to us.

We will not sell your information to another organisation.

To support your lifetime relationship with the Club we may keep your information indefinitely, unless you ask us to delete it. After your membership has expired we may contact you to renew your membership up to 4 months after expiry, after this 4 month period you will no longer be contacted.

Sharing your information

We may share your information

with service providers, for example, car shows.

We require any third party to which we may send your contact details, for providing us with for services, to satisfy us that your data will be held securely and used only for the purposes we have authorised.

Our website

When you use our club website we do not collect information about you, for example your IP (Internet Protocol) address, by using cookies. The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites, please review the privacy policy for each site because we are not responsible for information you share on those sites.

Security for your information

Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures to protect your information.

Your rights

By letter to the Club by email to the Club membership secretary as detailed in the second paragraph.

•  You may ask us not to process your information for marketing purposes.
•  You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
•  You may ask us to stop using your information, and to delete it, although we maintain a skeleton set of your information. If you ask us to do this, we will not be able to continue our contract with you.
•  You may make a complaint to the Information Commissioner (www.ico.org.uk).

We will respond to you within 28 days of your request.

In the coming weeks you will receive an email from the Club with details of various club events.

So please be sure to reply to this email when you receive it so we are able to keep you informed of all Club activity.

PRIVACY POLICY UPDATED 11th MARCH 2025 IN ACCORDANCE TO GDPR REGULATIONS, ANY CHANGES WILL BE COMMUNICATED TO YOU.